EQS-AGM: EuroTeleSites AG: Convocation of the 1st Annual General Meeting

24.05.24 13:17 Uhr

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EQS-News: EuroTeleSites AG / Announcement of the Convening of the General Meeting
EuroTeleSites AG: Convocation of the 1st Annual General Meeting

24.05.2024 / 13:17 CET/CEST
Announcement of the Convening of the General Meeting, transmitted by EQS News - a service of EQS Group AG.
The issuer is solely responsible for the content of this announcement.


EuroTeleSites Aktiengesellschaft

FN 611727z

ISIN AT000000ETS9

 

 

CONVOCATION OF THE ANNUAL GENERAL MEETING

 

We hereby invite our shareholders to the 1st Annual General Meeting, which will take place on Tuesday, June 25, 2024, at 10:00 a.m. CEST at the Company’s registered seat, Lassallestraße 9, A-1020 Vienna.

 

The Annual General Meeting is held as a presence meeting. On the day of the Annual General Meeting the presentation of the agenda can be viewed from 10:00 a.m. CEST until the beginning of the general debate via live stream on https://eurotelesites.com. The recording of the Annual General Meeting will remain accessible after the meeting.

 

1. AGENDA

 

  1. Presentation of the adopted financial statements, the management report and the consolidated financial statements including the consolidated management report as well as the consolidated Corporate Governance Report and the Supervisory Board report on the financial year 2023
  2. Resolution on the discharge of the members of the Management Board for the financial year 2023
  3. Resolution on the discharge of the members of the Supervisory Board for the financial year 2023
  4. Election of the auditors of the financial statements and of the consolidated financial statements for the financial year 2024
  5. Resolution on the Remuneration Policy
  6. Resolution on the compensation for the members of the Supervisory Board for the financial year 2023

 

2. DOCUMENTS

 

In particular the following documents will be available from June 4, 2024 at the latest on the Company’s website entered in the commercial register (https://eurotelesites.com):

 

  • Convocation;
  • Resolution Proposals by the Management Board and the Supervisory Board;
  • Forms for granting and revoking proxy;
  • Consolidated financial statements 2023 and consolidated management report 2023;
  • Financial statements 2023 and management report 2023;
  • Consolidated Corporate Governance Report 2023;
  • Report of the Supervisory Board for the financial year 2023;
  • Renumeration Policy for the Management Board and the Supervisory Board.

 

3. RECORD DATE AND REQUIREMENTS FOR PARTICIPATION IN THE ANNUAL GENERAL MEETING

 

Only persons who are shareholders at the end of June 15, 2024 (12:00 midnight CEST) (“record date”) and provide the Company with evidence of their shareholding are entitled to participate in the Annual General Meeting. Proof of shareholder status is to be provided by means of a deposit confirmation in accordance with Section 10a Austrian Stock Corporation Act (AktG) in German or English and shall be received by the Company at the latest on June 20, 2024 (12:00 midnight CEST).

 

Deposit confirmations shall be sent to the Company

 

  •         by e-mail:  anmeldung.eurotelesites@hauptversammlung.at; in text form according to Section 16 para 2 of the Articles of Association of the Company (deposit confirmation in PDF format);
  • by fax:  +43 (0) 1 890050050;
  •         by mail/courier:  EuroTeleSites AG, c/o HV-Veranstaltungsservice GmbH, Re: EuroTeleSites HV, Köppel 60, A-8242 St. Lorenzen am Wechsel; in written form and duly signed; or
  •         by SWIFT: SWIFT GIBAATWGGMS, Message Type MT598 (alternatively MT599); please ensure that ISIN AT000000ETS9 is stated in the wording.

 

Submitting the deposit confirmation serves at the same time as registration for the Annual General Meeting.

 

Deposit Confirmation in accordance with Section 10a AktG

The deposit confirmation must be issued by the custodian bank which has its registered office in a member state of the European Economic Area or in a full member state of the OECD and shall contain the following information:

 

  • the issuer by reference to name (company name) and address or a code customary in transactions between banks (e.g. BIC code);
  • the shareholder by reference to name (company name) and address, date of birth in case of natural persons and in case of legal persons, if applicable, registry and company registration number under which the legal person is registered in its country of origin;
  • deposit number or, if not available, an alternative identification;
  • number of shares held by the shareholder and ISIN AT000000ETS9;
  • explicit confirmation that the deposit confirmation refers to the record date, which is June 15, 2024 (12:00 midnight CEST).

 

Representation

Shareholders may nominate representatives. The proxy holder attends the Annual General Meeting on behalf of the shareholder and has the same rights as the represented shareholder. A shareholder is not restricted in terms of the number of persons he/she appoints to represent him/her.

 

The proxy or the revocation of a proxy may be sent to the Company

  •         by e-mail:  anmeldung.eurotelesites@hauptversammlung.at (scan in PDF format to be attached);
  •         by fax:  +43 (0) 1 890050050;
  •         by mail/courier:  EuroTeleSites AG, c/o HV-Veranstaltungsservice GmbH, Re: EuroTeleSites HV, Köppel 60, A-8242 St. Lorenzen am Wechsel;
  •         by SWIFT: SWIFT GIBAATWGGMS, Message Type MT598 (alternatively MT599); please ensure that ISIN AT000000ETS9 is stated in the wording.

The proxy or the revocation of the proxy must be received by the Company by June 21, 2024, 4:00 p.m. CEST. Thereafter, the proxy or the revocation of the proxy may be handed over to the Company in person at the registration to the Annual General Meeting at the meeting place.

 

For the proxy or its revocation at least text form is required. If the shareholder has granted proxy to his/her custodian bank, it is sufficient if this bank makes an additional declaration along with the deposit confirmation that the shareholder has given proxy to the bank. These declarations may be submitted by the custodian bank also by SWIFT GIBAATWGGMS, Message Type MT598 (alternatively MT599), whereby it shall be ensured that ISIN AT000000ETS9 is stated in the wording.

 

Shareholders are advised that they must fulfil all requirements for participation even if they grant a proxy.

 

In order to facilitate smooth processing, we recommend the use of the forms available on the Company’s website (https://eurotelesites.com) at the latest on June 4, 2024.

 

Independent Proxy

An additional service is available for shareholders: a representative of the Austrian Shareholder Association (Interessenverband für Anleger, IVA), Feldmühlgasse 22/4, A-1130 Vienna, will serve as an independent proxy bound to comply with instructions from the shareholder in exercising the shareholder’s voting rights. On the part of IVA, Florian Beckermann has been named to represent these shareholders. To authorise Florian Beckermann to serve as the proxy, a special proxy form is available for download on the website of the Company at https://eurotelesites.com, which must be received by the Company only at one of the above-mentioned addresses listed under the heading “Representation” (e-mail, fax, mail/courier, SWIFT).

 

It is possible for shareholders to directly contact Florian Beckermann by phone at +43 (0) 1 8763343 or by e-mail beckermann.eurotelesites@hauptversammlung.at.

 

The shareholder is required to precisely instruct Florian Beckermann how he (or a designated authorised sub-representative) has to exercise the shareholder’s voting rights. We ask our shareholders to send instructions to beckermann.eurotelesites@hauptversammlung.at. This address is for contacting Florian Beckermann before and during the Annual General Meeting. Florian Beckermann will exercise the voting rights of the shareholder exclusively on the basis of the instructions submitted by the shareholder. The proxy is to be considered invalid if no precise instructions are contained in it. Please note that the proxy does not accept any instructions to speak at the Annual General Meeting, to raise objections against any resolutions, to pose questions or to make proposals at the Annual General Meeting.

 

Admission to the Annual General Meeting

To enable smooth access and security procedure to the meeting, we ask the participants to arrive at the venue on time before the Annual General Meeting begins. To identify yourself, please bring along an official photo identification. The issuance of voting cards will start at 9:00 a.m. CEST.

 

Please use public transportation (e.g. underground line U1, station Vorgartenstraße, exit Radingerstraße).

 

 

4. INFORMATION ON THE RIGHTS OF SHAREHOLDERS PURSUANT TO SECTIONS 109, 110, 118 AND 119 OF THE AUSTRIAN STOCK CORPORATION ACT (AKTG)

 

Request for additional items on the agenda (Section 109 AktG)

Shareholders whose shares individually or collectively amount to 5 % of the share capital can request items to be placed on the agenda of the Annual General Meeting and announced. Each item on the agenda must be accompanied by a resolution proposal and a statement of reasons. The agenda item and the resolution proposal, but not the related statement of reasons, must be submitted in any case also in German.

 

The application must be in written form with personal or company signature of each applicant and must be received by EuroTeleSites AG, Investor Relations Department, Lassallestraße 9, A-1020 Vienna, by June 4, 2024 (12:00 midnight CEST). If the application is sent by e-mail to hauptversammlung@eurotelesites.com, the written form is replaced by using a qualified electronic signature.

 

The applicants must have held the shares for at least three months before submitting the application. This must be proven at the same time as the application by means of a deposit confirmation in accordance with Section 10a AktG.

 

Resolution proposals (Section 110 AktG)

Until June 14, 2024 (12:00 midnight CEST), shareholders whose shares individually or collectively amount to 1 % of the share capital can submit proposals for resolution to the Company on any item on the agenda and request that these resolution proposals be published together with the names of the relevant shareholders, the statement of reasons and any statement by the Management Board or the Supervisory Board on the Company's website (https://eurotelesites.com). The resolution proposal, but not the related statement of reasons, must in any case also be submitted in German.

 

These documents, including proof of shareholder status, are to be provided in the form of a deposit confirmation in accordance with Section 10a AktG, in text form (by mail to EuroTeleSites AG, Investor Relations Department, Lassallestraße 9, A-1020 Vienna, by fax to +43 (0) 1 890050050 or by e-mail to hauptversammlung@eurotelesites.com).

 

If several shareholders deliver resolution proposals for the same item of the agenda, the Management Board may summarize the resolution proposals and their statement of reasons.

 

Deposit confirmation when adding further items on the agenda or when proposing resolutions

As proof of shareholder status, shareholders have to attach a deposit confirmation in accordance with Section 10a AktG in German or English from the depositary bank with its registered office in a member state of the European Economic Area or in a full member state of the OECD, which must not be older than seven days at the time of submission to the Company. If there are several shareholders who only collectively achieve the required share ownership of 5 % or 1 % of the share capital, the deposit confirmations for all shareholders must refer to the same point in time (day, time).

 

Right to submit motions (Section 119 AktG)

Each shareholder is entitled to submit motions to any item on the agenda at the Annual General Meeting. Resolution proposals which according to Section 110 AktG have been published on the Company's website shall only be voted on if they are repeated at the Annual General Meeting as proposals for passing a resolution.

 

Right to information (Section 118 AktG)

During the Annual General Meeting, each shareholder shall be granted information about the affairs of the Company, to the extent necessary for the proper assessment of an item on the agenda. The right to information extends to legal and business relations of the Company with affiliated companies as well to the status of the Group and the companies included in the consolidated financial statements. The provided information must comply with the principles of diligent and truthful accountability. Information may be refused if – according to a reasonable economic judgement – it could be of considerable disadvantage to the Company or to an affiliated company or providing the information would constitute a criminal offence. The reason for refusing to provide information must be stated.

 

5. INFORMATION ON THE DATA PRIVACY OF SHAREHOLDERS

 

EuroTeleSites AG processes the personal data of shareholders (in particular the information according to Section 10a para 2 AktG; i.e. name, address, date of birth, number of the securities custody account, number of shares held by the shareholder, type of share if applicable, number of the voting card as well as the e-mail address, the name and date of birth of the designated proxy, if applicable) on the basis of legally valid data privacy regulations, especially the EU’s General Data Protection Regulation (GDPR) as well as the Austrian Data Protection Act, in order to enable shareholders to exercise their rights at the Annual General Meeting. The processing of the personal data of shareholders is absolutely necessary for the participation of shareholders and their representatives in the Annual General Meeting pursuant to the AktG. The legal foundation for processing of personal data is Art 6 para 1 lit c GDPR. According to Art 4 no 7 GDPR, EuroTeleSites AG is controller of the processing of personal data. EuroTeleSites AG uses external service companies such as notaries, lawyers and banks for the purpose of holding the Annual General Meeting. They only receive the personal data from EuroTeleSites AG which is required to carry out the contracted service, and exclusively process data in accordance with the instructions provided by EuroTeleSites AG. If legally required, EuroTeleSites AG has concluded data privacy agreements with these service companies.

Participating shareholders and their representatives must be included in the legally required list of participants (Section 117 AktG). Other shareholders or their representatives, the members of the Management Board and Supervisory Board, the notary and all other persons with a statutory right of participation may study this directory and thereby also see the personal data mentioned therein (including name, place of residence, number of shares). EuroTeleSites AG is also legally obliged to submit personal shareholder data (especially the list of participants) to the commercial register as part of the notarial record (Section 120 AktG).

 

Please find further information regarding the data privacy policy of EuroTeleSites AG on our website via: https://eurotelesites.com/data-privacy-notice/.

 

6. FURTHER INFORMATION

 

Total number of shares and voting rights at time of invitation

The share capital of the Company amounts to EUR 166,125,000.00 and is divided into 166,125,000 no par value bearer shares. Every share grants the right to one vote. At the time of this invitation, the total number of shares entitling to participation and the right to vote amounts to 166,125,000. There are not several classes of shares.

 

For further information please visit our website at https://eurotelesites.com.

 

 

Vienna, May 2024

 

The Management Board



24.05.2024 CET/CEST


Language: English
Company: EuroTeleSites AG
Lassallestraße 9
1020 Wien
Austria
E-mail: info@eurotelesites.com
Internet: eurotelesites.com
ISIN: AT000000ETS9
Listed: Vienna Stock Exchange (Official Market)

 
End of News EQS News Service

1910881  24.05.2024 CET/CEST

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